TEAM CAPTAIN GUIDELINES
(Printable Guidelines)

1. Recruit a Team

ü  Determine team name.

ü  Develop theme for campsite, hats, t-shirts and so forth.

ü  Raise money, and lots of it, through donations, corporate sponsors, car washes, bake sales, et cetera.

ü  Sell luminaries for $10 each.

ü  Sell purple RFL ribbons for $10 each.  Purple RFL ribbons provided by the RFL Committee are the only purple ribbons that may be sold – please do not make your own.   

2. Relay for Life Event Schedule

ü  4:00 pm, Friday, May 21                  Participants may start in designated area

ü  6:00 pm, Friday, May 21                  Opening Ceremony  (No walkers)

ü  9:00 pm, Friday, May 21                  Luminary Ceremony (No Walkers)

ü  10:30 am, Saturday, May 22                      Closing Ceremony (Pack the track) 

3. Registration Fee

ü  $10 per team member (Example: 15 team members = $150 registration fee).

ü  Registration fee covers cost of T-shirts and insurance. 

4. Corporate Sponsors  

ü  5 levels of sponsorship:

Bronze           $300 - $499

Silver              $500  -  $999

Gold                $1,000 - $2499

Purple             $2,500 - $4,999

Premium     $5,000+

Corporate sponsors receive the following:  Corporate name on the field during event, name in the program, name listed on the Wayne County ACS website, name in the News-Argus sponsorship advertisement, picture in the News-Argus making donation (subject to the News-Argus’ guidelines), picture on PACC 10 TV making donation and name printed on official RFL T-shirt.  Each team is responsible for submitting their corporate sponsors pictures to News-Argus and PACC 10 TV. 

5. 2010 Relay for Life Goals – 150 teams participating, $700,000 raised for ACS

6. Event Restrictions and Safety

ü  Only team captains, team members and invited guests allowed after 12:00PM, Friday,

May 21 until 7:00AM, Saturday, May 22.  Each team will be responsible for the conduct of their members and guests.

ü  No skateboards, scooters, inline skates (rollerblades), or bicycles allowed in walking area.

ü  No alcohol, tobacco products or dogs, please.

ü  No running, sports activities or horseplay are allowed in the campsite area.  Please use the open field for all sports-type activities.

ü  No pets of any sort allowed.

ü  Generators must be cut off during ceremonies.

ü  No hard items (e.g. footballs) to be thrown in the walking and camping areas. 

7. Campsites

ü  All campsites will be pre-assigned at the Team Captains Meeting on April 21.  Assignments will be determined using a ticket drawing method, except for the four RFL 2009 team winners who will have first choice of campsites. 

ü  Upon arrival at the event, report to the RFL Information table to register your team.

ü  No digging will be allowed.

ü  No automobile parking in the campsite area at any time.

ü  Campfires and open-cook fires (fires on the ground) are not permitted.  Gas and charcoal grills are allowed, but must collect grease to prevent it from accumulating on the ground.

ü  Please place all trash in the proper receptacle and carry your trash to a dumpster following the event.  Doing this would be very helpful to the RFL Committee.  Thanks.

ü  Generators will be allowed, but must be turned off from 11:00 pm to 6:00 am, and during ceremonies.

ü  Campsites will be available for team setup after 9:00 am, Friday, May 21.

ü  Campsite Judging Criteria: 

1.    Theme and Purpose - 10 pts.

Does your campsite have a theme that is clear and concise?
All sites will be judged on a theme and it's relevance to the Relay for Life event.  The overall message should be clear and concise, whether it is to inform, motivate, or to recognize individuals.

2.    Originality - 10 pts.

Has your team come up with an idea that is new and different? 

Creativity and originality are strongly encouraged and very important if you want to   stand out from the competition.

3.    Interaction - 10 pts.

Are your team members working the crowd as they pass by?
The more actively involved you get the public with your campsite, the more attention they will give to your theme and message.

4.    Eye Appeal- 10 pts.
Does your campsite demand attention and make people take notice?
It is always impressive to have a focal point or something unique at your site that makes people walk over and inspect it closer.  Whether it is superb craftsmanship, bright colors, animals, costumes, etc., eye-candy grabs attention and sparks interest.

5.    Overall Impression - 10 pts.

Is everything working together as a whole?
First impressions are very important and the overall finished campsite will be judged on how well all of the components mentioned above work together in a unified way. 

8. Awards

ü  Top 4 teams for total money raised.

ü  Top money raised by a school (floating trophy).

ü  Top money raised by a church (floating trophy).

ü  Top money raised by a rookie team.

ü  Top money raised by a SJAFB team.

ü  Top 6 decorated campsites.

ü  “Luck-of-the-draw” campsite for 2009.

ü  Best Team Spirit Award. 

ü  Special Award.  

Note:  All monies collected by a team count towards the team’s total amount raised.  Total money raised awards will be determined by money turned in through May 27, 2010.  Total money raised recognition awards will be made at the team captain’s recognition event. 

9. Money Turn-in

ü  Turn in money raised at each team captains meetings.

ü  Use accounting summary sheets to categorize and account for funds raised by the team.

ü  Must have accounting sheet to turn in funds.

ü  Donation and corporate sponsor forms also must be turned in with funds and accounting summary sheet.

ü  Please, no coins.  Convert collected coins to currency or check for turn-in.   

10. Deadlines

ü  April 8            Registration forms with team members’ T-shirt sizes.

ü  April 8            Corporate sponsors.

ü  April 22          Program Information.

ü  May 22           Money turn-in by 9:00 am.  

11.Parking

ü  Shuttle bus may be provided Friday night. Schedule to be posted on website.

ü  More information on parking will be presented at team captains meetings. 

12.Information & Website

The American Cancer Society has started an on-line registration and fund raising website.  Find out more at your team captains meetings. 

The Wayne County American Cancer Society has a website where information on RFL and other events will be posted.  The website address is:  www.wayneacs.org or www.acsevents.org/waynecounty 

Website sponsorships are available at 3 levels.  Money from website sponsorship may not be counted towards the RFL or any American Cancer Society event.  

Level 1            $100               Name listed on main page.

Level 2            $250               Name listed on main page, link to business’ website.

Level 3             $500               Name listed on main page, link to business’ website, one page ad built for
                                               website. 

13. Relay for Life Radio Station FM91.1

The Wayne County Relay for Life will broadcast announcements and entertainment over a low power radio frequency in compliance with FCC guidelines.  The radio station can be heard in the immediate area of the Relay for Life event.  Announcements will be made to inform participants of the selected radio frequency.  Participants are encouraged to bring a radio to the event to stay in touch with all announcements and entertainment.  Portable radios for use while walking work very well for this.  We expect to broadcast using radio frequency FM 91.1 (WRFL – Wayne Relay For Life).